Governance Workflow: Draft → Review → Published
Structured approval workflow with clear stages, permissions, and audit trail.
The Challenge
For many organisations, tender responses require multiple levels of review and approval before submission. Ad-hoc processes create risk—responses may go out without proper sign-off, or approvals get lost in email chains. A structured governance workflow provides clarity and accountability.
Workflow Stages
Draft
Response preparation by bid team
Owner: Bid TeamReady for Review
Content marked for internal review
Owner: Bid ManagerUnder Review
Designated reviewers assess response
Owner: ReviewersApproved
Response signed off by authorised approvers
Owner: ApproverPublished
Final response ready for client/submission
Owner: AdminWho This Is For
Multi-Stage Approval Organisations
Companies requiring multiple levels of sign-off before submission.
Governance & Risk Teams
Teams needing audit trails and accountability for procurement decisions.
Bid Managers
Coordinating sign-offs across reviewers and approvers.
What Your Team Receives
Clear Workflow Stages
Defined stages from draft through to published, with clear ownership at each step.
Role-Based Permissions
Author, Reviewer, and Approver roles ensure only authorised users can perform specific actions.
Full Audit Trail
Every stage transition logged with timestamp and user for complete accountability.
Status Visibility
Clear visibility into current response state for all stakeholders.
Supporting Governance Requirements
Every stage transition is logged with timestamp and user. Permissions ensure only authorised users can approve and publish. This supports governance requirements and provides evidence of proper process.
Frequently Asked Questions
Can I customise the workflow stages?
The standard workflow covers most governance requirements. For enterprise customisation of workflow stages, please contact our team.
Who can approve responses?
Users with the Approver role permission can mark responses as approved. Permissions are configurable per organisation.
What happens if changes are requested?
If a reviewer requests changes, the response returns to the draft stage with feedback. The bid team makes amendments and resubmits for review.
Is there an audit trail for approvals?
Yes. Every approval, rejection, and stage transition is logged with user and timestamp for governance and accountability.
Structure Your Approval Process
Clear workflow stages, role-based permissions, and full audit trail.